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Automatically labeling GitHub notification emails with Gmail filters

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A supreme piece of my waking hours involves talking with individuals on GitHub to be determined we’re fixing the suitable problems, and that we’re fixing them the suitable method.

In consequence, I receive many email notifications about assorted things that happen on there: bellow requests to envision a selected share of code, feedback on pull requests I’ve opened, pull requests merged by their authors, individuals straight pointing out our username in a comment, disorders closed by their authors, and heaps others. I receive hundreds of emails every single week.

Now here’s the factor: all these emails are more time-sensitive and/or actionable than others. We must soundless doubtlessly tackle bellow requests to envision a selected share of code first, since somebody is explicitly inquiring for our consideration and not responding promptly would possible cease them from transport something fast. Conversely, I’ll want to delete (or no lower than deprioritize) email notifications talking that a given pull ask became as soon as merged by its writer – there’s no actionable to receive from it, so within the bin it goes.

However, by default, all these email notifications near in our inboxes with the a comparable perceived level of importance, which makes it not easy to title what I must soundless tackle next.

This submit items a answer to this danger: utilizing Gmail filters, we can robotically add labels to GitHub notification emails in step with their stutter material. This answer takes lower than 10 minutes to implement, and the prolonged-timeframe return on investment is rather mighty.

Right here’s how my inbox feels like with computerized labeling field up:

Gorgeous beautiful, suitable? Thanks to these labels, I’m in a keep to snappily parse thru emails and attain inbox zero every single day.

Let’s glance how it’s possible you’ll perhaps well additionally implement this answer with Gmail.

1. Secure the XML filters template

Start by saving the following XML filters template to a file on your tool:


 xmlns='http://www.w3.org/2005/Atom' xmlns:apps='http://schemas.google.com/apps/2006'>
  </span>GitHub filters<span>
  
     term='filter'>
    
     name='hasTheWord' value='Merged into'/>
     name='label' value='Merged'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='hasTheWord' value='"@"'/>
     name='label' value='Mention'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='hasTheWord' value='because you authored the thread'/>
     name='label' value='Author'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='hasTheWord' value='modified the open/close state'/>
     name='label' value='Reopened'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='hasTheWord' value='"requested review from @"'/>
     name='label' value='Team review request'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='hasTheWord' value='"because you are on a team that was mentioned" AND "You can view, comment on, or merge this pull request online at"'/>
     name='label' value='Team review request'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='from' value='github'/>
     name='hasTheWord' value='"Closed #" "You are receiving this because"'/>
     name='doesNotHaveTheWord' value='dependabot'/>
     name='label' value='Closed'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  
  
     term='filter'>
    
     name='hasTheWord' value='"requested your review on"'/>
     name='label' value='Direct review request'/>
     name='sizeOperator' value='s_sl'/>
     name='sizeUnit' value='s_smb'/>
  

2. Edit the template collectively with your facts

In the template, replace the following string:

  • @ (in my case that could well also be @maximevaillancourt)

When you’re part of a GitHub team that individuals level out in disorders and pull requests, additionally replace the following string:

  • @ (as an instance, @my-organization/simplest-team-ever)

When you’re not part of a GitHub team, spend away the node that looks to be for this pattern.

Ultimately, attach the XML file.

3. Import the XML filters in Gmail

Now that your template is ready, it’s time to import it on your Gmail sage.

Start up your Gmail settings, and click on the “Filters” tab. When you’re there, accumulate the “Import filters” hyperlink end to the bottom of the pane. Decide out the XML file you lawful modified and add it. Overview the filters and and make certain the import.

That’s it – you’re done. At this level, your emails wants to be labeled robotically. Feel free to interchange the colors of the labels thru the “Labels” tab on your Gmail settings. I accumulate it purposeful to own bellow review requests red as this implies “urgent and important” to me, and the sign for merged pull requests is inexperienced since it methodology “success, the entire lot’s upright” to me.

Experiment to search out what works simplest for you.

When you found this excellent, spend into consideration sharing it collectively with your coworkers and chums. I’m repeatedly accessible on Twitter (@vaillancourtmax) to discuss. ✌️

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